.
Guide to Hosting Events
If you're hosting an event then you'll obviously want other players to come along! When writing up an event thread you will want to include the
activity, date, time, location, and world
at the very least. Depending on the nature of your event, you may also want to include the name of a friends chat that you will use. Here is a handy guide that has been compiled for the community by some of our veteran Events PMods.
Basic details to consider when planning events
I want to host a Giant Mole event! Will I be okay as long as I include "giant mole" somewhere in the details?
In many cases, events are self-explanatory, so you may not need to describe the activity much at all. However, if there are basic requirements or items that other players will need to bring (as in the case of the giant mole), it may be useful to include this information as well.
I want my conga line event to be HUGE! When can I hold my event so that a lot of people will come?
Unfortunately, there's no clear answer to this one! Depending on the time of the year and other players' real life schedules, attendance can vary greatly. Generally speaking, however, weekends are an ideal time to hold an event. You may consider creating a poll on your event's thread to determine which dates and times work best.
Location, location, location! All I have to do is tell people my event is in the wilderness and I'm all set, right?
In many cases, yes, but if you will be in dangerous areas like the wilderness, it might be nice to remind people not to bring valuable items with them.
Does it really matter what world my event is held on?
It could! First of all, you will want to consider whether your event will be open to all players or just members. If you are hosting an event that corresponds with a themed world (such as Stealing Creation), think about whether you want to hold your event on that themed world or on another world.
Tips for new event hosts
All event hosts have to start at some point! Organizing your first few events can be a little tricky, but you can make sure things go smoothly by reviewing this section of the guide.
I have never hosted an event before but would like to do so. Where should I begin?
It's a good idea to start right here on the forums! Post a thread listing the basic information that others need to know about your event and be sure to write up a template on this thread for the calendar.
How far in advance should I plan events?
At first, it's a good idea to plan your events at least one or two weeks in advance so that there is more time to spread the word. If your event requires a lot of preparation or you want an extraordinarily large crowd, you may want to plan further in advance.
Nobody came to my first event. Should I just give up?
Not at all! Think about what you can do to improve the next event's turnout. Maybe you should consider planning it at a more convenient time or give another activity a try. Never give up!
I love events but I don't feel comfortable organizing them by myself! Should I simply attend events that other players plan?
Many people would rather attend another player's event than host their own, and that's fine! However, you can also ask a friend to organize an event with you. That way, you can lead events without being the one and only leader.
What time is it? My time is different than yours!
The RuneScape in-game clock will tell you the time in UTC. Head over to the Options Menu and navigate to Interface Settings. Under one of the dropdown menus is a UTC Clock that you can toggle on / off. You can use this to compare to your time at home. The clock is also available on the first post of this thread. There are also some Time Conversion charts available which are listed just below the guide.
How can I get Jagex to promote my event?
Send an email to [email protected]; give the name of the event, date, time (in GameTime), place and world plus a breif description including the qfc to your forum thread. There is no guarentee that Jagex will be able to advertise your event though Community Management are always happy to help when they can.
Can I use social media to let everyone know about my event?
Yes, definitely. Include @RuneScape in your tweets and advertise your upcoming event.
Follow JMods
and other RuneScape players and ask them to retweet as well.
Promoting events on the forums
The forums are obviously a great resource for promoting events. There are different forum sections that you can use depending on the kinds of events you are interested in hosting or attending.
Which forum should I use to organize a team for a PvM activity?
The
Teamwork
forum can be used if you would like to organize a group for activities such as boss trips and social slayer.
I am getting close to a 99 and would like to host a party. Where can I post the details?
I would like to host a conga line event twice per month! Which forum should I use to spread the word?
Where can I organize a group for dungeoneering?
If you would like to find dungeoneering partners, try using the
Teamwork
forum.
I would love to hunt penguins with other players! Where should I look?
You can check the
Minigames and D&Ds
forum if you are interested in finding groups for such activities.
